Job Description

Description

Sales Administrative Assistant – 

Location

Carpinteria, CA (On-site role)

Candidates must be comfortable commuting daily to Carpinteria. This is not a remote or hybrid position.

Position Overview

The Sales Administrative Assistant will provide direct administrative and clerical support to the Sales Department and leadership team. This role requires a highly organized individual with strong attention to detail, exceptional follow-through, and the ability to support daily office operations in a fast-paced environment. The ideal candidate has hands-on experience as a receptionist, office assistant, or administrative coordinator and is comfortable managing multiple tasks with accuracy and professionalism.

Schedule & Compensation

• Schedule: Monday–Friday, 7:00 AM start time (8-hour shift + lunch)
• Compensation: $23.00 – $27.00 per hour, depending on experience

Key Responsibilities

Administrative Support

• Manage incoming calls, greet visitors, and serve as the first point of contact for the office
• Maintain calendars, schedule appointments, and coordinate meetings
• Prepare, update, and organize documents, spreadsheets, and reports
• Assist with filing, data entry, document scanning, and record-keeping
• Monitor and respond to emails on behalf of the sales team as needed

Sales Support Tasks

• Assist with order entry, preparing quotes, and updating customer records
• Ensure timely communication between the sales team and internal departments
• Track and maintain inventory of sales materials, samples, and supplies
• Support the team with basic reporting, follow-ups, and documentation

Office Coordination

• Maintain an orderly workspace and ensure office supplies remain stocked
• Coordinate with vendors for repairs, deliveries, and service needs
• Assist with onboarding visitors, contractors, or temporary staf

 

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Qualifications

• 2–5 years of administrative, receptionist, or office support experience required
• Strong proficiency in Microsoft Outlook, Excel, and Word
• Excellent written and verbal communication skills
• High attention to detail and strong organizational ability
• Comfortable learning business systems and following structured processes
• Ability to prioritize tasks and support multiple team members
• Professional, reliable, and able to maintain confidentiality

Preferred Experience

• Experience supporting a sales, customer service, or operations team
• Bilingual in English/Spanish
• Prior experience in a small-business, greenhouse, manufacturing, or warehouse environment

What Success Looks Like in This Role

• Smooth daily office flow with well-managed calendars and communication
• Accurate and timely administrative support
• Professional interactions with customers and internal staff
• Consistent follow-through and strong organizational discipline

Job Tags

Hourly pay, Temporary work, For contractors, Work at office, Monday to Friday, Shift work,

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