About Oiji Hospitality:
Oiji Hospitality is a New York–based restaurant group known for its modern, elevated approach to Korean dining, highlighted through its flagship Michelin-starred restaurant Oiji Mi and its sister concept Bōm. The company is committed to excellence across culinary, service, and operational standards. The Office Manager plays a critical organizational role supporting the infrastructure that allows both restaurants to operate at the highest level.
Job Summary:
The Office Manager is responsible for ensuring that the administrative, financial, and operational support systems of the Oiji Hospitality office run efficiently and professionally. This role oversees general office operations, cleanliness and supply levels, basic bookkeeping, maintenance coordination, and internal communication workflows. The Office Manager will also support prime cost tracking and financial packet preparation. This position reports directly to the Director of Operations (DO) while working closely with the owners and the company’s third-party CPA on financial documentation and reporting.
Essential Job Duties & Responsibilities:
Job duties and responsibilities include, but are not limited to the following:
• Maintain daily office organization, cleanliness, workspace readiness, and storage areas.
• Manage procurement and inventory of office supplies, smallwares, uniforms, and general administrative materials.
• Serve as primary administrative liaison for vendors related to supplies, services, and recurring office needs.
• Maintain organized filing systems for digital and physical documents, including invoices, HR files, contracts, and operational records.
• Execute basic bookkeeping tasks including accounts payable, invoice processing, vendor reconciliation, and weekly payment scheduling.
• Collect and summarize prime cost data; support DO and ownership with basic financial analysis tasks.
• Prepare weekly and monthly financial packets for the DO, owners, and third-party CPA.
• Coordinate with the CPA for documentation requests, financial filings, and reporting cycles.
• Assist with onboarding tasks and maintain personnel documentation.
• Oversee office equipment troubleshooting and coordinate repair professionals as needed.
• Maintenance Coordination: Log all maintenance issues reported by staff or managers, communicate with building management or external vendors, schedule repairs, follow up until completion, and maintain a running tracker of open items and recurring issues.
• Assist with interdepartmental communications across Oiji Mi and Bōm; ensure timely follow-up on deliverables.
• Support special projects and operational initiatives led by the DO and ownership.
Standards:
• Display knowledge of the company’s brand, identity, and operational priorities.
• Demonstrate the Company’s core values of excellence, communication, organization, integrity, and teamwork.
• Maintain professional and respectful behavior in interactions with guests, teammates, managers, and vendors.
• Present a polished personal appearance in accordance with the Employee Handbook.
• Adhere to all company policies and procedures outlined in handbooks, manuals, and operational documents.
• Participate in scheduled meetings, trainings, and continuing education.
• Maintain safety and cleanliness standards.
• Comply with all applicable federal, state, and local laws and regulations.
Qualifications:
• Ability to read, speak, understand, and follow verbal and written instructions in English.
• Must be reachable by email and phone during business hours.
• Excellent organizational skills and detail orientation.
• Strong administrative, multitasking, and time-management abilities.
• Positive, solutions-driven, team-oriented mentality.
• Able to maintain professionalism and composure under pressure.
• Experience with bookkeeping, accounts payable, or basic financial reporting required.
• Proficiency with Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with restaurant systems (POS, reservations, inventory) preferred.
• Minimum 3 years in office management, administrative, or hospitality operations roles required.
• Associate’s or Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
New York State Pay Transparency
$75,000 USD
Benefits (with variation for full-time/part-time employment):
• Structured and competitive compensation
• Comprehensive Medical, Dental, and Vision benefits
• Career Advancement Opportunities
• Employee Dining Discounts
• Paid Time Off
Oiji Hospitality complies fully with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, sexual orientation, or gender identity), national origin, age (40+), disability, genetic information, or any other protected status.
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