Job Description

The FinCEN & Title Compliance Coordinator supports the Title Services team by performing administrative, audit, and reporting functions related to transaction monitoring, file reviews, and FinCEN reporting requirements. This role follows established policies, procedures, and workflows to assist with regulatory compliance, documentation, and quality control, escalating issues as appropriate. The position is primarily execution-focused and does not require advanced subject-matter expertise.

Essential Duties

• Assist with transaction monitoring activities by reviewing reports and data generated through designated systems and tools to identify items requiring further review.
• Support FinCEN reporting processes by gathering required information, validating completeness, and preparing documentation in accordance with established procedures.
• Assist in the preparation of required reports under the direction of senior compliance or management staff.
• Conduct routine title and closing file audits and quality control reviews to ensure documentation is complete, accurate, and compliant with internal policies and regulatory requirements.
• Maintain organized and accurate records related to compliance reviews, audits, and reporting activities in accordance with record-retention requirements.
• Utilize approved systems and workflows to track report status, documentation, and follow-up items.
• Assist with secure data collection from transaction parties as needed.
• Support updates to policies, procedures, and checklists by providing administrative assistance and documentation support.
• Participate in required training related to AML, FinCEN, and title compliance requirements.
• Escalate potential issues, inconsistencies, or missing information to appropriate team members or leadership.
• Perform additional administrative and compliance-related duties as assigned.

Daily Productivity Expectations

• Consistently complete assigned transaction reviews, file audits, and reporting support tasks in accordance with established timelines and procedures.
• Maintain accurate, timely documentation and data entry across all assigned systems.
• Meet individual productivity and quality benchmarks as defined by the department.
• Demonstrate reliability, consistency, and adherence to compliance workflows.
• Communicate status updates and issues promptly to appropriate team members.

Requirements

• Knowledge of basic title exceptions and/or clearance requirements (preferred but not required)
• Ability to manage multiple tasks and meet deadlines
• Excellent organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to work with confidential information and sensitive data
• Working knowledge of Google Docs & Sheets, Excel and Word

Benefits

• Medical
• Dental
• 401k with match
• Paid Time Off
• Volunteer Time Off

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