Job Description

Job ID#: 32546

The Billing Specialist will work closely with our Controller and our attorneys to ensure client bills are processed timely and in accordance with client guidelines.

Roles and Responsibilities:

• Performs daily billing activities to support attorneys and clients.
• Generates and edits Proformas.
• Updates matter and timekeeper rates.
• Runs client reports at the request of the attorneys, including accruals.
• Submits invoices to clients for payment.
• Ensures timeliness, accuracy, and acceptance of invoices submitted for payment.
• Follows up with billing attorneys and others to resolve client billing issues and ensure invoices are approved and billed timely.
• Understands and ensures correct implementation of client Outside Counsel Guidelines and fee arrangements.
• Ensures electronic invoices are processed accurately and efficiently.
• Timely appeals and resolves any rejections or reductions of invoices.
• Follows up on aged accounts receivables.
• Other duties as assigned.

Minimum Qualifications:

• Previous law firm billing experience is required.
• Highly detail oriented.
• Ability to deal professionally and courteously with attorneys, legal secretaries, accounting staff, vendors and clients of the Firm while observing confidentiality of client and Firm matters.
• Proficient organizational skills and time management skills with the ability to successfully manage multiple tasks with multiple priorities.
• Strong interpersonal communication skills with the ability to create and maintain solid working relationships across the firm.

Preferred skills:

• Experience with Surepoint and ebilling hub.
• Experience with ebilling and various ebilling vendors (e.g. Collaborati, LegalTracker, Collaboration, etc.)
• Implementation of client billing guidelines.
• Understanding of general accounting principles as they apply to billing and accounts receivables.
• Excellent math aptitude.
• Proficiency in MS Word and Excel.
• Experience with iManage.

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